A travel plan is basically a package of activities designed by an organization, company or an office to support healthy, safe and environmentally sustainable travel choices. Travel plans can help reduce vehicle emissions, save money on petrol, improve workplace health and welfare, free up parking space at the work site, and create a positive impact on the community and the eco-system. But how do you plan the best travel plan for your staff?
The first step in any travel planning process is to develop a comprehensive tour program, listing all relevant destinations and proposed routes. This should include air times, train times, ferry times, driving time and parking availability. When undertaking a comprehensive tour program, consider whether to include special trips such as hiking, cycling or zip lining. If you are looking to plan a family getaway, you should include travel time to visit nearby attractions that your family might enjoy. Be sure to include all relevant weather information so that you can plan a trip that takes into account potential climate conditions. This information should be included on a copy of your company’s travel policy.
The next step in the travel planning process is to gather relevant documentation that supports your proposed itinerary. You should obtain travel documents such as passports, visas, driving licenses, railway and bus passes, airline tickets, and driving insurance. The more documentation you have collected, the easier it will be to discuss with your employees about their travel plans. Your documentation also serves as legal evidence, should any legal proceedings be required during your trip.
Another important piece of information is to prepare any sustainable travel plans carefully. The main component of a sustainable travel plan should include projected journey times. This includes the total travel time, number of days spent driving, overall distance covered and estimated spending on transportation. It is extremely important to ensure that your business has enough fuel resources to support your planned journey. Established and respected online providers offer a range of tools and resources to help you plan sustainable travel plans. Using these resources will allow you to make the most informed decisions about your transport needs.
Having established a comprehensive travel plan, you must ensure that you give your full attention to health benefits and appropriate accommodation. One of the most difficult parts of planning a sustainable travel itinerary is procuring suitable accommodation. Many hotels and serviced apartments are not environmentally friendly and may not provide adequate health benefits. Therefore, if you are planning a trip that will include work on the site or use of a train or plane, you should look at specialised serviced apartments that provide health benefits and meet the standards set out by the Affordable Housing Initiative in the UK.
When it comes to health benefits, it is often recommended that you purchase small travel plans that include health benefits and discounted rates for long-term travelers. This will provide an element of comfort for employees and their families. Some companies offer short-term health coverage options through their employee associations. In some instances, you can gain access to employee discount plans during peak seasons and can make travel affordable for low and high-risk employees. To gain access to employee discount programs, you can contact your employer directly.
Travelling on public transport is another good way to save money while travelling. If you are travelling with a group of friends or family, you can opt for car sharing. Car sharing allows you to travel together without the need for having a single large vehicle. Many car sharing schemes require you to make a monthly subscription. The cost of the car is split between all of you; however, it can be cheaper than renting a vehicle individually.
Finally, you can save money on public transport and get more for your money by incorporating green travel plans. Using an Eco Travel Planner can help you plan sustainable travel choices. You can include activities like cycling, walking, kayaking, and visiting local attractions within a certain mileage range. You can also choose to go “Green” within hotels, or even get discounts on meals and tickets to local events. By combining sustainable travel plans with an Eco travel plan, you can explore the best ways to travel for less while having fun and meeting new people. With a little effort, you can enjoy traveling to new destinations while saving money in the process.